500 MB Nyheder Direkte fra Internet 2/500 MB nyheder direkte fra internet CD 2.iso/start/data/text/word.txt

Text File | 1994-09-21 | 22KB | 460 lines

              STARTING
  Many people use Microsoft Word because it runs in all three
popular environments (DOS, Windows, and Mac) and uses similar
commands in each of those environments.
  This chapter explains how to use Microsoft Word for Windows
(version 2) and Microsoft Word for the Mac (version 5.1). Those
are the versions used in most companies. DOS versions aren't as
good.
  Microsoft's been developing a version 6 of Microsoft Word, for
Windows and the Mac. The Windows implementation was finished in
early 1994, but most companies are still using version 2. The Mac
implementation is expected to be finished by the end of 1994.
  Version 6 is similar to the versions described in this chapter.
I'll give further details about version 6 in the next edition of
The Secret Guide to Computers. (To get on my mailing list, use
the coupon on the back page.)
  Each version of Microsoft Word lists for $495 and is sold by
discount dealers for about $295.
  (DOS versions are not as good.)

          Prepare yourself
  Before using Microsoft Word, practice using an easier word
processor.
  Windows Before using the Windows version of Microsoft Word,
read and practice my Windows chapter, especially the part
explaining the Windows Write word processor that comes free with
Windows.
  Mac Before using the Mac version of Microsoft Word, read and
practice my Mac System chapter, especially the part explaining
the Teachtext word processor that comes free with your Mac.
                                       Copy Microsoft Word to the hard disk
                                         Microsoft Word comes on
floppy disks. To use Microsoft Word, you must copy it from those
floppy disks to your hard disk. Here's how.
                                         Windows Turn on the
computer without any floppy in drive A. Start Windows (by typing
``win'' after the C prompt). You'll see the Program Manager
Window.
                                         Choose Run from the File
menu. The computer will say ``Command Line''.
                                         When you buy Microsoft
Word for Windows (version 2), you get a big box that contains the
main manual, several booklets, seven 1.2M floppies, six 1.44M
floppies, and coupon you can mail to Microsoft to get 720K
floppies instead. Here's how to copy from the 1.2M floppies to
your hard disk. (Copying from 1.44M floppies or 720K floppies is
similar.)
                                         Put Disk 1 of the 1.2M
floppies in drive A. Type ``a:setup'' (and press ENTER).
                                         If that floppy was never
used before, the computer asks you to type your name. Type your
name, press the TAB key, type the name of your company (if any),
and twice press ENTER.
                                         Press ENTER four more
times. The computer says, ``Setup can make changes to your
AUTOEXEC.BAT file.'' Press N.
                                         The computer says,
``Please insert the following disk . . . Disk 2''. Put Disk 2 in
drive A and press ENTER. When the computer tells you, do the same
for Disks 3, 4, 5, 6, and 7.
                                         The computer will say,
``Microsoft Word Setup is complete!'' Press ENTER.
                                         Close the ``Word for
Windows 2.0'' window (by double-clicking its control box). Close
the Program Manager window.
                                         The computer will say
``Exit Windows''. Press ENTER.
                                         Then turn off the
computer, so you can start fresh.
                                         Mac Start with your Mac
turned off. Make sure the floppy drives are empty.
                                         If your hard drive is
external (instead of being inside the Mac), turn the hard drive
on and wait 15 seconds (until you don't hear any more clicking).
                                         Turn the Mac on, so the
screen shows the trash can and the hard disk's icon. Double-click
the hard disk's icon, so you see the hard disk's window.
                                         Microsoft Word for the
Mac (version 5.1) comes on six 800K floppy disks. Insert the
Install disk. Double-click the Installer icon. Press RETURN.
                                         If that disk was never
used before, the computer asks you to type your name. Type your
name, press the TAB key, type the name of your company (if any),
and press RETURN.
                                         Press RETURN twice more.
The computer says, ``Select a folder for installation.'' Click
the New Folder button, type ``Microsoft Word 5.1'', press RETURN,
then click the Install button.
                                         The computer says,
``Please insert the disk: Program''. Insert the Program disk.
When the computer tells you, insert the remaining disks
(Converters, Proofing Tools, Commands, and More Commands).
                                         Press RETURN several
times. When the computer tells you, insert the Install disk
again.
                                         Then shut down the
computer by doing this procedure: choose Shut Down from the
Special menu, turn off the computer, and turn off any external
hard drive.


  ram Manager''.
  Double-click the ``Word for Windows 2.0'' icon, then
double-click the Microsoft Word icon. The screen's top says:


   seconds (until you don't hear any more clicking).
  Turn the Mac on, so the screen shows the trash can and the hard
disk's icon. Double-click the hard disk's icon, so you see the
hard disk's window.
  In that window, you'll see the Microsoft Word 5.1 icon;
double-click it, so you see the Microsoft Word 5.1 window. In
that window, you'll see the Microsoft Word icon; double-click it.
The screen's top says:
     Microsoft Word - Untitled1

             Normal view
  At the screen's left edge, you see a blinking vertical bar.
  Next to that blinking bar, you should see an underline. If you
don't see an underline, make it appear by choosing Normal from
the View menu.
  If the vertical bar is followed by the symbol , make that 
disappear by clicking the  button (which is near the screen's
top right corner).

         Type your document
  Start typing your document.
  Microsoft Word uses the mouse and fundamental keys the same way
as other word processors. For details, read these sections on
page 141 (for the Mac) or 152 (for Windows):
``Use the keyboard''
``Scroll through documents''
``Insert characters''

                                                   Movement keys
                                         To move to different
parts of your document, you can use your mouse. To move faster,
press these movement keys instead:
Keys you press                                       Where the
pointer will move
right-arrow                                          right to the
next character
left-arrow                                           left to the
previous character

down-arrow                                           down to the
line below
up-arrow                                             up to the
line above

END                                                  right to the
end of the line
HOME                                                 left to the
beginning of the line

PAGE DOWN                                            down to the
next screenful
PAGE UP                                              up to the
previous screenful

Ctrl with right-arrow                                right (to
next word or punctuation symbol)
Ctrl with left-arrow                                 left (to
beginning of a word or punctuation)

Ctrl with down-arrow                                 down to the
next paragraph
Ctrl with up-arrow                                   up to the
beginning of a paragraph

Ctrl with PAGE DOWN                                  down to the
last word on the screen
Ctrl with PAGE UP                                    up to the
first word on the screen

Ctrl with END                                        down to the
end of the document
Ctrl with HOME                                       up to the
beginning of the document
                                         Those keys work fine if
you have Windows. If you have a Mac instead, press the COMMAND
key (which has a cloverleaf on it) instead of the Ctrl key.
                                         The END, HOME, PAGE
DOWN, and PAGE UP keys are on the IBM keyboard and Mac extended
keyboard. The Mac standard keyboard lacks those keys and can't
give those commands.

               RIBBON
  At the very top of the screen ___ above what you write ___ the
computer displays several messages. For example, the top line
says ``Microsoft Word - Document1''.
  The fourth line begins with the word ``Normal''. That fourth
line is called the ribbon. Let's see how to use it. . . .

              Underline
  Here's how to underline a phrase (like this). Push in the u
button (which is on the ribbon) by clicking it. Then type the
phrase. Then pop the u button back out (by clicking it again).

                Bold
  Here's how to make a phrase be bold (like this). Push in the B
button (which is on the ribbon) by clicking it. Then type the
phrase. Then pop the B button back out (by clicking it again).
  Here's how to make a phrase be bold and underlined (like this).
Push in the B and u buttons (by clicking them both). Then type
the phrase. Then pop those buttons back out (by clicking them
again).

               Italics
  Here's how to italicize a phrase (like this). Push in the I
button (which is on the ribbon) by clicking it. Then type the
phrase. Then pop the I button back out by clicking it again.
(That technique works only if your printer can italicize.)

                Fonts
  On the ribbon, you see the name of a typeface. (If you're using
a Mac, that typeface is usually Times. If you're using Windows
3.1, that typeface is usually Times New Roman.)
  Click the down-arrow that's to the right of that typeface name.
(If you're using a Mac, press instead of click.)
  You see an alphabetized list of typefaces, like this:
Arial
Courier New
Modern
MS LineDraw
Roman
Script
Symbol
Times New Roman
WingDings
  (That's the list created by Windows 3.1. Windows 3.0 and the
Mac create different lists. You might also see some extra entries
contributed by your printer's manufacturer or by any font
packages you bought. That list appears in a window that's too
small to show the entire list; to see the rest of the list, click
the window's scroll arrows.)
  Choose the typeface you want. Here's how: for Windows, click
the typeface; for the Mac, drag to the typeface.
  On the ribbon, to the right of the typeface, you see a number
(which is normally 10 for Windows, 12 for the Mac). That's the
point size. Click (or press) the down-arrow that's to the right
of that point size. You see a list of point sizes to choose from.
(If you're using Windows, each point size is a number between 4
and 127. That list of point sizes appears in a window that's too
small to show the entire list; to see the rest of the list, click
the window's scroll arrows.)
  Click (or press) the point size you want. (The bigger the point
size you choose, the bigger the characters will be.)
                                         After you've chosen a
typeface and point size, type some words. They'll be in the
typeface and point size you selected. (Your document's other
words, which you typed previously, remain unaffected.)
                                         You'll be typing in the
typeface and point size you chose, until you switch to a
different typeface or point size or hop to a different part of
your document.

                                                     Alignment
                                         While typing a
paragraph, you can click one of these alignment buttons:
_____       ___       _____      _____
___        _____        ___      _____
_____       ___       _____      _____
___        _____        ___      _____
_____       ___       _____      _____
                                         Clicking the left button
makes each line in the paragraph be at the left margin,
like this line
                                         Clicking the second
button makes each line in the paragraph be centered,
                                                  like this line
                                         Clicking the third
button makes each line in the paragraph be at the right margin,
                                                             like this line
                                         Clicking the fourth
button makes the paragraph be justified, so the paragraph's
bottom line is at the left margin, and each of the paragraph's
other lines is at both margins (by inserting extra space between
the words),
like              this              line
                                         Clicking one of those
alignment buttons affects the entire paragraph you're typing.
(The paragraphs you typed earlier remain unaffected.)
                                         To change the alignment
of a paragraph you typed earlier, click in the middle of that
paragraph and then click the alignment button you wish.
                                         If you type a new
paragraph without pressing an alignment button, the computer
assumes you want that paragraph aligned the same way as the
paragraph above. If you type the document's top paragraph without
pressing an alignment button, the computer assumes you want that
paragraph aligned left (so it's at the left margin).

                                                  Show paragraphs
                                         The symbol for
``Paragraph'' is , which looks like a backwards P.
                                         If you push in the 
button (by clicking it), the screen will show a  symbol at the
end of each paragraph, so you can tell easily where each
paragraph ends. The screen will also show a dot wherever you
pressed the SPACE bar, so you can count easily how many blank
spaces you typed.
                                         When you finish
examining the  symbols and dots in your document, here's how to
make them vanish: pop the  button back out (by clicking it
again).

                ADVANCED EDITING
  Here are advanced ways to edit your masterpiece.

                   Select text
  Here's how to edit a phrase you typed.
  First, make the phrase turn black, by using one of the
following methods:
Method 1: to blacken just one word, double-click in the middle of
the word.
Method 2: to blacken a sentence, click in the middle of the
sentence while holding down the Ctrl key.
Method 3: to blacken a whole line, click the screen's left edge,
left of the line.
Method 4: to blacken a whole paragraph, double-click the screen's
left edge, left of the paragraph.
Method 5: to blacken the whole document, click the screen's left
edge while holding down the Ctrl key.
Method 6: to blacken any phrase, point at the phrase's beginning,
then drag to the phrase's end.
Method 7: click the phrase's beginning; then while holding down
the SHIFT key, click the phrase's end.
Method 8: by using the movement keys, move to the phrase's
beginning; then while holding down the SHIFT key, use the
movement keys to move to the phrase's end.
(Those are the same methods used by Windows Write. For the Mac,
use the COMMAND key instead of the Ctrl key.)
  Turning the phrase black is called selecting the phrase.
  Then say what to do to the phrase. For example, choose one of
these activities:
To underline the phrase, push in the u button.
To make the phrase be bold, push in the B button.
To italicize the phrase, push in the I button.

To make the phrase be a different typeface, choose the typeface
you want from the typeface menu.
To make the phrase be a different point size, choose the point
size you want from the point-size menu.
To make the phrase's paragraphs be aligned differently, push in
the alignment button you want.

To erase the phrase, press the DELETE key.

To replace the phrase, just type whatever words you want the
phrase to become.
  Move a phrase To move a phrase to a new location, just ``select
the phrase, and then drag from the middle of the phrase to the
new location.'' Here are the details. . . .
  First, select the phrase you want to move, so the phrase turns
black.
  Then take your finger off the mouse's button. Move the mouse's
pointer to the middle of the phrase (so you see an arrow).
  Finally, hold down the mouse's button (so you see a vertical
dotted line); and while you keep holding down the mouse's button,
drag that line to wherever you want the phrase to move. (Drag the
line anywhere you wish in the document, or drag to the end of the
document, but don't try to drag past the document's end.)
  At the end of the drag, lift your finger from the mouse's
button. Presto, the phrase moves where you wished!

                   Page break
  Here's how to leave the bottom of a page blank.
  Windows After you've finished typing a paragraph (and pressed
ENTER), try this experiment: while holding down the Ctrl key,
press ENTER. That makes the next paragraph be on the next page.
  Mac After you've finished typing a paragraph (and pressed
RETURN), try this experiment: while holding down the COMMAND key,
press ENTER (not RETURN). That makes the next paragraph be on the
next page.

                    Spelling
  The computer can check the document's spelling.
  For example, type a short document that contains just this one
sentence:
Be huppy!
To spell-check the document, click at the document's beginning.
Choose Spelling from the Tools menu.
  The computer looks up each word in the dictionary. The computer
finds ``Be'' in the dictionary but can't find ``huppy''. The
computer highlights the strange word ``huppy'' and prints this
list of suggestions:
hoopoe
happy
guppy
puppy
  Notice that the computer's immense vocabulary even includes
``hoopoe'', which is a European bird that looks like a cross
between a parrot and a zebra!
  You have several choices:
If you meant ``hoopoe'', ``happy'', ``guppy'', or ``puppy'',
click what you meant & then click ``Change''.
If you meant ``huppy'' and want to add that slang word to the
dictionary, click ``Add''.
If you meant ``huppy'' but don't want to add that slang word to
the dictionary, click ``Ignore''.
If you meant some other word instead, type that word in the
``Change To'' box and click ``Change''.
  When the computer finishes checking the entire document,
Windows says ``The spelling check is complete''; the Mac says
``Finished checking document''. Click ``OK''.

        FILE MENU
                                                     After you've
edited your document, finish your work by using the File menu.
Here's how. . . .

                                                             Save
                                                     To save the
document (copy it onto the disk), choose Save from the File menu.
                                                     The computer
will say ``File Name''. Invent a name for your document. The name
can be fairly long: up to 8 IBM characters or 31 Mac characters.
Type the name. At the end of the name press ENTER (or RETURN)
twice. That makes the computer copy the document onto the hard
disk.
                                                     For example,
suppose you named the document ``jennifer''. Windows will put a
document called JENNIFER.DOC into the WINWORD subdirectory
(folder). The Mac will put a document called ``jennifer'' into
the Microsoft Word 5.1 folder (or Documents folder).
                                                     Afterwards,
if you change your mind and want to do more editing, go ahead!
When you finish that extra editing, save it by choosing Save from
File menu again.

                                                             Print
                                                     To print the
document on paper, choose Print from the File menu. Then click
``OK'' (in Windows) or ``Print'' (on a Mac).

                                                    Exit, Close, New, Open
                                                     When you
finish working on a document, choose Exit or Close from the File
menu.
                                                     If you
choose Exit, the computer will stop using Microsoft Word. (The
Mac says ``Quit'' instead of ``Exit''.)
                                                     If you
choose Close instead of Exit, the computer will let you work on
another document, and your next step is to choose New or Open
from the File menu.
If you choose New and then click ``OK'', the computer will let
you start typing a new document.

If you choose Open and then double-click the name of an old
document, the computer will put that document onto the screen and
let you edit it.
                                                     Didn't save?
If you didn't save your document before doing those procedures,
the computer asks, ``Save?'' If you click ``Yes'', the computer
copies your document's most recent version to the hard disk; if
you click ``No'' instead, the computer ignores and forgets your
most recent editing.